General PMI-isms:

  •  The project manager puts the best interests of the project first, not his or her own interests.
  •  The exam tests from the perspective of a large project.
  •  Project managers have all the power and perform all the activities in the real world
  •  Organizations have project management policies, which the project manager adapts for use in his or her project. These policies may include project management methodologies, risk procedures, and quality procedures.
  •  Organizations have a formal project selection process, and they always choose projects based how well they fit companiy’s strategic goals.
  •  The project manager works within the existing systems and culture of a company (enterprise environmental factors), and one of a project’s results is to provide input to improve those systems.
  •  Every project has a project charter, which authorizes the project and the role of project manager.
  •  A work breakdown structure (WBS) is used on every project.
  •  Stakeholders are involved throughout the project: planning the project, communications, risks.
  •  PMI does not approve of gold plating (adding extra functionality).
  •  Project Manager’s 90% of the business is communication.

Planning the project:

  •  Planning is very important, and all projects must be planned.
  •  Every project has one management plan for each knowledge area.
  •  A project manager plans the project with input from the team and stakeholders, not on his or her own.
  • The project manager has a plan for continually improving processes.
  •  The project manager creates a system to reward team members and stakeholders.
  •  All roles and responsibilities are CLEARLY documented and assigned to specific individuals on the project.
  •  Since the project has never been done before in the organization, the project manager focuses extensively on identifying risks.
  •  The project manager realizes that managing risks saves the project time and money.
  •  Project cost and schedule cannot be finalized without completing risk management.
  •  The project manager assesses whether the project can meet the end date and other project constraints and objectives. He or she then meets with management to resolve any differences BEFORE the project work starts. The project manager knows unrealistic schedules are his or her fault.
  •  The project management plan is approved by all parties, is realistic, and everyone believes it can be achieved.

During the project:

  • The project is managed to the project management plan.
  • A project manager measures against the project management plan to help determine the project status throughout the life of the project.
  • Projects are reestimated throughout the life of the project to make sure the end date or cost objectives will be met. Therefore, the project manager almost always knows if the project can meet the agreed-to end date and budget.
  • Delays must be made up by adjusting future work, rather than asking for more time.
  • The project manager has authority and power. He or she can say “No” and work to control the project for the benefit of the customer.
  • The project manager lets others know they cannot get something for nothing. For examplae, a change in scope MUST he evaluated for its impacts to time, cost, quality, risk, resources, and customer satisfaction. The project manager has enough data about the project to do this analysis. All changes to the project management plan flow through the change management process and integrated change control.
  • The project manager realizes that, over time, not everyone associated with the project will have the same understanding of what the project is and what could occur during the life of the project. Therefore, the manager is continually looking to ensure everyone knows what is going on and has appropriate expectations.
  • The project manager is proactive and finds problems early, looks for changes, and prevents problems.
  • The project manager spends more time focusing on preventing problems than dealing with problems.
  • Most problems that occur have a risk management plan already created to deal with them.
  • Risks are a major topic at every team meeting.
  • Project manager spends time on such activities as team building and ensuring team performance
  • Team meetings do not focus on status
  • The project manager ensures that organizational policies are followed on the project.
  • Quality should be checked before an activity or work package is completed.
  • The project manager understands contract language.
  • The project manager makes sure all the terms of the contract are met, including those that do not seem important to him or her.

Closing the project:

  •  The project manager archives all project records.